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Friday, February 25, 2011

Accounts Payable Job Description


Here's the accounts payable job description for Accounting Technician:

GENERAL PURPOSE

Under general supervision, performs responsible accounting support and administrative work in the preparation, processing, maintenance and verification of accounting documents and records, such as utility billing, business license renewal, payroll and/or accounts payable; and performs related duties as assigned.

ESSENTIAL DUTIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

An Accounting Technician with primary responsibility for accounts payable, payroll and fixed assets:

Verifies, audits, edits and prepares bi-weekly payroll and maintains payroll records; reviews employee timesheets; identifies and works with appropriate department/s and/or supervisor to resolve timesheet discrepancies; enters data in the payroll system; generates, reviews and reconciles payroll reports to ensure accuracy and completeness of payroll and deductions; transmits direct deposit information; prints and distributes checks and direct deposit check stubs; enters employee transaction information in the payroll system as necessary.

Reviews, tracks and maintains records of applicable employee benefits; prepares and generates deferred compensation payment reports; prepares, generates and provides payroll reports to PERS; as appro-priate, reconciles health and benefits provider and City benefit data; compiles and provides necessary reports and initiates payment to providers; resolves billing errors and discrepancies with providers; maintains benefits and workers compensation files; processes workers’ compensation claims.

Informs and educates new employees regarding City benefit plans during the orientation process; answers department and employee questions regarding benefits plans and deductions; explains benefits eligibility, plan coverage’s and applicable regulations and carrier policies and procedures; as necessary, develops and/or provides pertinent information to employees about changes in benefit plans; processes employee benefit changes.

Reviews, processes, inputs and, as approved, prints and distributes checks for payment of vendor invoices and other accounts payable; contacts vendors with questions and/or responds to vendor inquiries and concerns; distributes vendor invoices for approval; inputs approved invoices; prepares bi-weekly demand registers; prepares manual checks as approved.

Prepares, reviews and reconciles quarterly and annual federal and state payroll tax reports, including generating, reviewing and distributing W2s and 1099s and corresponding reports within mandated time frames.

Maintains City fixed asset records; generates, reviews and updates fixed asset reports as required; coordinates bi-annual capital asset physical inventory; communicates with departments to ensure assets are properly recorded and tagged.

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